Word 2016 is a processing application that lets you make different types of documents like letters, resumes, CVS, etc.This post will teach you how to handle the Word2016 interface.Also get familiar with its essential features.

The Word 2016 interface

When you will open Word 2016. The Start Screen will open.From the start screen, you can create a new document, choose a template and get your access to recently edited documents.From the Start Screen.choose the Blank document.

Word2016 interface

Click the buttons on the word interface to learn more about them.

Word2016 interface

Working with the Word 2016 environment

Like previous versions,Word 2016 has the feature like the Ribbon and the Quick Access Toolbar.Where you will see commands to perform tasks in Word 2016.

Word 2016 Ribbon

Word 2016  has a tabbed Ribbon system The Ribbon has multiple tabs, which lies near the top of the Word 2016 window.

Word2016 interface

Each tab has different groups of related commands. For example, the Paragraph group on the Home tab has commands for formatting or editing paragraph in your document.

Word2016 interface

Click on the small arrow in the bottom-right corner.When you click on it you will see more options.

Word2016 interface

Showing and hiding the Ribbon in Word 2016

If, you feel like Ribbon is taking too much screen space.You can always hide it.To hide Ribbon, hit the Ribbon Display Options arrow which is present in the top right corner of the Ribbon.After that click on the desired option.

Word2016 interface

Using the Tell me feature

If you are facing a problem finding the command that you want.Tell Me the can help you.Its working is same as regular search bar.Just write what you want to look for.A list of options will appear.You can then use it directly.No need to find it on the Ribbon.

Word2016 interface

The Quick Access Toolbar of Word 2016

It is located above the Ribbon bar.It lets you access commands.No matter which tab is selected.Save, Undo and Redo are by default commands.

How To add commands to the Quick Access Toolbar:

1.Hit the drop-down arrow located to the right of Quick Access Toolbar.

Word2016 interface

2. Select the command from the menu.

Word2016 interface

3.The command will be added to the Quick Access Toolbar.

Word2016 interface

The Ruler in Word 2016

It is found at the top and to the left of the document.It makes it quite easy to adjust your document.It can be hidden if you want to give more screen space.

To show or hide the Ruler

1.Click on the View button

getting started with Word2016

2.Hit the checkbox next to Ruler to show or hide the Ruler.

Word2016 interface

Backstage view

The backstage view provides you different options for saving, opening a file, printing, and sharing your document. To access Backstage view, click the File tab on the Ribbon.

Word2016 interface

Click the buttons in the interactive below to learn more about using Backstage view.

Word2016 interface

Zooming in and out

To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. You can also select the + or  commands to zoom in or out by smaller increments. The number next to the slider displays the current zoom percentage, also called the zoom level.

Word2016 interface

Hope you have learned all about  Word2016 interface in this post.

Understanding OneDrive

This article is about understanding OneDrive.What is OneDrive?It benefits.How to use for your documents and all.


A lot of features in Office are prepared toward saving and sharing files on the internet.OneDrive is the online storage of Microsoft.It can be used to keep, edit and share your documents and other data.It is accessible from your computer, smartphone,iPad or any of the computer devices that you use.

To use OneDrive.The very first step is to set up a free Microsoft account.If, you do not have a Microsoft account.For creating Microsoft account watch this video How To Create Microsoft Account.

When you, have a Microsoft account.You can sign in to Office. Just hit on Sign in in the upper-right corner of the Word window.It will ask you your username and password.After filling the required info, you will sign in.

Advantages of using OneDrive

When you, are signed in to Microsoft account.You will be able to do following things.They are :

1.Access your files anywhere: When saving data to one drive.You can have access to your records from any computer, tablet or smartphone.Internet connection is the must.New documents can be created as well from OneDrive.

2.Back up your files: Saving files to OneDrive gives your files a protection layer.If, some problem happens to your computers.Your data will be safe and accessible in OneDrive.

3.Share files: If it comes to sharing.Sharing OneDrive files with your friends and colleagues is quite easy.There is also an option to edit or simplify read data.This feature is fantastic for collaboration because many people can edit documents at the same time.

Saving and opening files

After sign into your account.OneDrive will appear as an option.Whenever you open or save a file.You still have the option to save files to your computer.Although saving files to your OneDrive let you access from any other computer.

For example, when you hit on Save As, You can select from OneDrive or This Pc for the location to save.

understanding OneDrive

See Also: How to handle Word2016 Interface.


File of Word is called documents.Every time you begin a new project in Word.You will have to create a new document.It is your choice to choose a blank document or select a template.After creating a document, you must also know how to open an existing document.This article will teach you how to handle Word2016 documents with pictures.

Handle Word2016 documents

How To create a new blank document in Word 2016:

1.Select the File tab to enter Backstage view.

handle Word2016 documents


2.Select New then click on Blank document.

handle Word2016 documents

3.A new document will be created.

How To create a new document from a template in Word 2016:

A template is a predesigned document. You can use the model to make a new document quickly. To create a new document from a template do the following steps.

  1. Click the File tab to go to Backstage view, then click on New.
  2. Different templates will appear below the Blank document option. You can also use the search bar to find something more specific. In our example, we’ll search for an Education template.

handle Word2016 documents

3.When you find the template that you like. Select it

handling Word2016 documents

4.A preview of the template will appear. Click Create to use the selected template.


5.You will see a new document with your selected template.

How To open an existing document:

You will also have to open the document that you saved previously.For that :

1.Go to Backstage view then hit Open

2.Select This PC, then click Browse. Alternatively, you can choose OneDrive to open files stored on your OneDrive.

3.The Open dialog box will appear. Locate and select your document, then click Open.

4.When, you will click on Open.The selected document will show.

Compatibility Mode:

Sometimes you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2010 or Word 2007. When you open these types of documents, they will appear in Compatibility Mode.

Compatibility Mode disables specific features, so you’ll only be able to access commands found in the program that was used to create the document. For example, if you open a document created in Word 2007 you can only use tabs and commands found in Word 2007.

In the image down, you can see how Compatibility Mode can affect which commands are available. Because the document on the left is in Compatibility Mode, it only shows controls that were available in Word 2007.

To convert a Word 2016 document:

If you, want to use all Word2016 feature.Your document can be converted to 2016 file format.

1.Click on the File to go to Backstage view.then find the Convert command and select it.

2.A dialog box will appear. Click OK to confirm the file upgrade.

hope you learned how to handle Word2016 documents from this article.Thanks for reading my article.